Registration FAQs

Your username is your first initial and last name. (e.g. Brian Smith = bsmith)

If that doesn’t work, there may already be a user in the system with the same first initial and last name as you. In this case, you will have been assigned a unique User ID. (e.g. Betsy Smith = bsmith1834)

You can find out what your username is by clicking on “What’s My User ID?” link. Enter your last name and your seven digit student number (colleagueID).

Your password is your birth date: mmddyyy (e.g. August 5, 2001 = Au052001). Note that the password is case sensitive.

We recommend you change your password after logging in the first time. You can do that by clicking the "change password" link under the "My Account" heading.

Click on “Reset password”. You can check your password hint or re-set your password.

• To check your password hint, click on “show my password hint” and enter your userID.
• To re-set your password, click on “reset my password” and enter your last name and seven digit student number (colleagueID). Select your email address from the drop down menu. You will receive a new password in an email with the subject “Web Advisor Response”. After logging in using the new password you can change your password to something personal by clicking on the "change password" link under the "My Account" heading. Your new password cannot be similar to previous passwords.

After three (3) unsuccessful attempts at logging in your account will be temporarily suspended (for about 15 minutes). You can wait and try again, or reset your password.

Each course has a specific mnemonic: course subject-course number-section number (synonym).

For example, AHIS-103-S001 Intro to Visual Culture. The mnemonic tells you that this is section one of a first year Art History course offered in the spring semester.

Subject Area: This tells you which area the course falls under. For a full list, click here.

Course Number: This tells you the year level of the course.
100-199 First Year
200-299 Second Year
300-399 Third Year
400-499 Fourth Year

Section Number: This differentiates each offering of a course, and how it will be delivered. The letter indicates the semester: F (fall), S (spring), SU (summer). The number is specific to each offering:

• Regular (in-person) courses have section numbers such as 001, 002, etc. (e.g. S001)
• Hybrid courses (in-person courses where online delivery may be offered, at the discretion of the faculty) have section numbers in the 30s (e.g S031, S032)
• Online courses have section numbers in the 90s (e.g. S090)
• BFA-External courses have section numbers in the 40s (e.g. S040)

When planning your course schedule, please note that three credit courses have three hours per week of instruction and six credit courses have six hours per week of instruction.

Once you’ve logged in to MyEC, select “Student Planning” from the blue registration pane on your MyEC dashboard.

This will take you to the your Student Planning overview. Select the “My Progress” graphic, or from under the Student Planning Menu.

Using your degree requirements as a guide, you can search and place courses relevant to each on your plan schedule (Viewable under 'My Plan + Schedule').

Under the Student Planning Menu, select "My Plan and Schedule". This will take you to a page with a semester schedule (you may need to arrow forward from the current semester-- arrows on the top left). To the left of the schedule is a sidebar of the courses you added to your plan using "My Progress". Click on the sidebar courses to see where they will land on your schedule. You can freely place them using each section's buttons on the sidebar and remove them by selecting the 'x' on the planned course.

After clicking Search from your My Progress page and the next page lists those courses from the Course Catalogue that will fulfill that requirement. On the left hand side are the search filters, and you can select "Online" under Locations.

Courses you have added to Planning Sidebar

You can either:

• select one action for all of your planned courses that you have placed on your schedule by selecting the blue "Register Now" button on to top right hand side of the Schedule
  
  OR
  
• register individually for each course by selecting the blue "Register" button from that section's listing on the planning sidebar (on the left side of your schedule calendar screen)

Before your registration day, your “Register Now” button will remain greyed out. On the day of your registration, you must click the “Refresh” button at the top of your Plan & Schedule page until your “Register Now” button is clickable. When the button is active, it will appear in blue.

The “Register Now” button will only appear if you add specific course sections onto your blank timetable. If your courses remain in the left sidebar of your Plan & Schedule page and you do not add any sections to your timetable, you will not be able to register.

At the start of registration you can register for a maximum of 12 credits of studio courses and 18 credits overall (a combination of studio and critical studies courses). See the Studio Overload Access date listed on the semester's Registration page for more information about adding extra studio course credits.

Registration releases refer to the release of registration priority rules (not prerequisite rules, though!)

For students in years 2-4, registration happens in stages:

On your Primary Registration day (opening day for your year level), you will have priority access to your degree requirement courses at your year level.

On a secondary Degree Rules Release day, other majors’ and years’ courses within your degree area (for example, within the BFA programs, or the BDes programs) will open up to you. (For example, if you are a 3rd year Visual Arts major, this is the day that you can register in a 200-level visual arts course, or a course previously reserved for Illustration majors in 2nd year).

The third stage, the All-University Rules Release Day, allows you access to all courses across Faculty and Degree areas for which you meet the prerequisites, where spaces are still available.

A comprehensive list of all courses’ priority and release days will be available on the Undergraduate Registration page, based on the semester you are registering in (example: Undergraduate | Spring Term 2024).

** NOTE: some courses and/or sections are excluded entirely from the priority releases - these courses and/or sections are indicated in the Priority Release pdf document found on the related Undergraduate Registration page (see note above).

It’s important to remember that as other areas’ courses open up to you, courses in your area are also opening up to other students, so it is very important to find secure seats in your degree requirement courses at the first stage of registration. If you are unable to find any seat in a degree requirement course for your program, make sure to contact Advising before the Degree Release stage of registration so we can help you.

If you are unable to register yourself, you can arrange for a friend or relative to register on your behalf.

Due to protection of privacy legislation, we cannot assist or give student record access to a third party, including family members, without written permission from the student. Fill out the Information Release Registration form to name a proxy (usually a parent, guardian, or another representative) who can act on your behalf if you are unable to register on their release date, or beyond. Email it to Records, Registration + Advising well before your registration date (reghelp@ecuad.ca).

You can add courses to your schedule through Student Planning from your registration release date until the end of the add/drop period. Only you (or an assigned proxy) can register or add courses to your schedule; faculty are not able to register or add you to a course, or to drop you from a course you are registered in.

If you are waitlisted for a course, you will only be added to that course by receiving a "Permission to Register" email and then by self-adding the course to your schedule in Student Planning.

You can drop courses from your schedule through MyEC from your registration release date until the end of the add/drop period.

From "My Plan + Schedule" find the course you wish to drop and select the "drop" button. A dialogue box will open from which you can drop other courses or add other courses in the same action. Note that if you are choosing multiple actions, the system will may only process part of the action (for instance, it may drop you but not add, you if the desired course does not have space.)

Dropping all courses constitutes a withdrawal from the University. If you are withdrawing from the University, you must fill out a withdrawal form and submit it to Student Services (aadvising@ecuad.ca). You can only drop courses online if you are still maintaining registration in at least one course.

You can add courses to your schedule through the Student Planning section from your registration release date until the end of the add/drop period. Only you (or an assigned proxy) can add courses to your schedule as faculty are not able to add you to a course, or to drop you from a course you are registered in. If you are waitlisted for a course, you will only be added to that course by receiving a "Permission to Register" email and then self-adding the course to your schedule in Student Planning. Choose your term for details on the specific deadlines for adding your courses.

You can drop courses from your schedule through Student Planning from the start of your registration period until the semester's add/drop deadline, as long as you remain registered in at least one course (dropping all courses from a semester is considered a withdrawal from the University for the term). After this deadline, any request to drop a course is considered a course withdrawal and no refund will be issued. Withdrawal requests cannot be completed on MyEC or Student Planning; you must submit a written withdrawal request form to Student Services (aadvising@ecuad.ca). See below ("How can I withdraw") for term deadlines for further information.

There are two kinds of withdrawals:

Withdrawing from one or more courses but remaining registered in the term:

Once you withdraw from your course, this will be processed as a withdrawal on your record. Withdrawals are indicated as a "W" grade on your transcript – this is grade-neutral and won't affect your GPA. However, course withdrawals are not eligible for a refund. Review the withdrawal deadlines for your term on the term-specific page. Withdrawal requests received after the withdrawal deadline will result in a grade of "F" (fail) being assigned.

Withdrawing from all your courses for the term:

After you have registered, a request to drop from ALL courses is considered a withdrawal from the University – even if you haven't attended any classes yet. If you plan on returning to your studies in the next term, all you need to fill out is a withdrawal request form. If you intend to stay away from your studies for an extended period, but wish to keep your spot in your program, a Leave of absence may be granted for one semester or up to one year. Leave of absence request forms are available on the website or in the Student Services office. Students who must be away from their program for more than one year are required to reapply for admission.

Go to "My Plan + Schedule" and find the waitlisted course on your Planning sidebar. Beside where it says "Waitlisted" followed by the number of people on the waitlist, in brackets is your "Rank", which is your position on the waitlist (example: Waitlisted: 4 (Rank 2)). Depending on your status on the waitlist, there will be a button allowing you to drop the waitlist, or-- if you have received permission to register-- there will be a 'Register' button.

If the course you want to register reads “closed” in MyEC, it is full but you can start the queue by waitlisting for the course; you will be #1 on the waitlist. If the course status reads “waitlisted” then the waitlist has already been started by other students, and you can add yourself to the queue. If a registered person drops the class, the first person on the waitlist gets notified via their ECU email that they have “permission to register.” This permission is valid for a limited time. If you do not register before the time limit expires, your name will be removed from the list and the space will be offered to the next student on the list.

Here’s a few tips to remember:

You may not waitlist for more than one section of the same course.

Please give other students an opportunity to register by removing yourself from any waitlist(s) that you are no longer interested in.

It is your responsibility to check your ECU email and/or the Student Planning site regularly to see your waitlist status.

You can only register into a waitlisted course if you have been given permission to register through the automatic waitlist procedure, so check your ECU email daily for permission notices.

Once the semester starts, to maintain your spot on a waitlist you must attend the waitlisted class. If you do not attend, you will be removed from the list.

Faculty reserve the right to remove students from the waitlist who do not attend the first class. They are not able to register you into their course from the waitlist, but they can add you to the course Moodle during the add/drop period, while you wait for a space to open up. Be sure to check your ECU email for permission notices during the add/drop period.

You have a limited time to register for a course once you have been given permission to register. If you do not register before your time expires you will be removed from the waitlist and the open spot will be offered to the next person on the list. You must add yourself back to the waitlist if you still want a chance at taking the course.

Whether or not you meet it, every course’s prerequisite will display when you view the course details, or add the course to your schedule in Student Planning. At this stage, the prerequisite will display *even if* you have already completed the prerequisites for the selected course.

If you do not have the specific prerequisite for a course, the alert will show on the sidebar of the planned course in My Plan + Schedule.

If you feel you meet the prerequisite, but not exactly as it is stated (for example, if you have transfer credit), contact Academic Advising as soon as possible before Registration to inquire about making a Prerequisite Waiver request (aadvising@ecuad.ca).

If the course section is full, waitlist for the section you want then find a different section to register in, as it may have space. Be sure to waitlist for your preferred section first, and then register for the alternate, available section. For more information on how to waitlist a section, watch the video below.

Check MyEC NOW to see if you have a hold on your student account that will prevent you from registering in your courses on your registration day.

Holds are placed on your account for any overdue tuition, library fees, or Media Resources fines. If you have a hold on your account, in MyEC you will have a section called "Academic Notification", which is the colour green, and which is located below the purple section, "Academic Profile" (Academic Notifications only appear when you have a hold on your account).

Holds must be removed in order for you to register, and only the department who placed the hold can remove it. For example, a Media Resources fine hold can only be removed by Media Resources; an overdue tuition hold can only be removed by Financial Services, etc. Be sure to have the hold removed before your registration date!

If your financial record is not in good standing, your registration username and login will not be active and you will no longer have access to University facilities. If you have a hold on your file, please email Financial Services or phone 604-629-4515 to arrange payment.

You are responsible for the full amount of tuition fees assessed once you have submitted your registration. Fees will be adjusted only if courses are added or dropped within published deadlines each semester. If you have been de-registered from your courses, you are still responsible for the fees assessed. Please visit Financial Services for more information.